Connect your Density Dashboard account with Outlook 365 to compare room-booking trends with accurate occupancy data. With this integration, you can:

  • Measure meeting room utilization
  • Measure utilization vs. bookings
  • Identify and measure inefficient booking behavior
  • Determine which meetings were booked but unattended

Note: Density does not store calendar events on Density servers. Calendar event data is requested on your behalf when the page loads and is used to generate the reports.

Setup Process

At a high level, the workflow is:

  1. Authorize Density for access to your Outlook 365 account
  2. Map your Outlook 365 spaces to Density spaces
  3. Visit the 'Meetings' page of the space you want to view

Step 1: Authorize Density for access to your Outlook 365 account

Visit Dashboard Integrations and click "Activate" in the Outlook 365 integration row. Follow the instructions on the authorization pages. Once the authorization workflow is complete, you will be returned to the Dashboard Integrations page and see a "Success!" popup.

You should be able to use any O365 account for the integration, as long as that account has access to all available rooms and can see who booked each room.

As a best practice, we recommend using a "service account" when setting up integrations to prevent a loss of access if someone leaves the organization and has their O365 credentials revoked.

Step 2: Map your Outlook 365 spaces to Density spaces

Now that your Outlook 365 account is linked to Density, you can map Outlook 365 spaces to Density spaces. 

Follow this tutorial to link the spaces together.

Step 3: Visit the 'Meetings' page of the space you want to view 

Visit the Spaces Page and select the "Meetings" tab to visualize your room-booking data. 

Note: The meetings tab only shows up for spaces or rooms that have been assigned the space function "conference room" or "meeting room."

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